Privacy Policy

Privacy Policy

Goole Town Council Privacy Statement 

Who we are

Goole Town Council provides local services including managing the town’s Theatre/Cinema, parks and gardens, market, cemetery and allotments. We are committed to working with partners and residents to make Goole a vibrant town. When you use Goole Town Council services, you trust us with your information. This Privacy Statement is meant to help you understand what data we collect, why we collect it and what we do with it. This is important; we hope you will take time to read it carefully.

When you use our website, we collect the following types of data:

Website Cookies

When someone visits our website we use a number of third party services to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site, types of devices used, and length of time on pages.

Type of cookie	Purpose
Essential Cookies	These cookies are essential to provide you with services available through our Site and to enable you to use some of its features. Without these cookies, the services that you have asked for cannot be provided, and we only use these cookies to provide you with those services.
Functionality Cookies	These cookies allow our Site to remember choices you make when you use our Site, such as remembering your language preferences, remembering your login details and remembering the changes you make to other parts of our Site which you can customise. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you visit our Site.
Analytics and Performance Cookies	These cookies are used to collect information about traffic to our Site and how users use our Site. The information gathered via these cookies does not “directly” identify any individual visitor, as  information collected is aggregated and anonymous. We use Google Analytics for this purpose. Google Analytics uses its own cookies. It is only used to improve how our Site works. You can find out more information about Google Analytics cookies here:  https://developers.google.com/analytics/resources/concepts/gaConceptsCookies] You can find out more about how Google protects your data here: www.google.com/analytics/learn/privacy.html.

Disabling cookies

You can prevent the setting of cookies by adjusting the settings on your browser. Be aware that disabling cookies will affect the functionality of our Site and many other websites that you visit. Disabling cookies may result in the disabling of certain functionality and features of our website.

Personal Information

When you submit a contact form on our website, your email address and any other contact information you have provided will be transferred by email to our administrative staff to allow us to deal with your enquiry. This information will only be used to deal with your enquiry, and will be destroyed once the matter is concluded.

Access to your personal information

You are entitled to view, amend, or delete the personal information that we hold. Please submit your request in writing to our Data Protection Officer: Junction, Paradise Place, Goole, DN14 5DL or clerk.gtc@btconnect.com

Record retention periods

GDPR sets out the principle that personal data shall not be kept for longer than is necessary for the purpose or purposes for which it was obtained.

Goole Town Council has the following data retention periods in place:

Category	Retention Period
Accounting Records	6 years
Accident/Incident Report Forms	3 years from the date of the last entry or if involving a minor, until that person reaches the age of 21
Income Tax, NI Records and correspondence with HMRC	Not less than 3 years after the end of the financial year to which they relate
Medical Records as specified by the Control of Substances Hazardous to Health Regulations (COSHH)	40 years from the date of the last entry
Medical Records under the Control of Asbestos at Work Regulations	40 years from the date of the last entry, 4 years from the date of issue
Records relating to Children and Young People	Until the child/young person reaches the age of 21
Retirement Benefits Schemes	6 years from the end of the scheme year in which the event took place
Statutory Maternity Pay Records	3 years after the end of the tac year in which the maternity period ends
Wage/Salary Records	6 years
National Minimum Wage Records	3 years after the end of the pay reference period following the one that the records cover
Records relating to working time	2 years from the date on which they were made
Personnel Files	6 years after employment ceases

Data Breaches

Goole Town Council has undertaken appropriate measures to ensure the security of data and staff with access to personal data have received training on best practice surrounding its use. Should a suspected data breach occur, it will be reported to the Information Commissioners Office (ICO) within the specified timescales.

Changes to Our Privacy Policy

We may review and update this policy. This version was adopted on 24/05/2018.

Data Protection Policy

For full details of Goole Town Council’s Data Protection Policy, please click here [link to DPP download]